GDPR Privacy Statement May 2018
Who we are
Essential Safety Ltd are a Health & Safety and Fire Safety Consultancy
How your personal data will be used
We hold and process personal data about Clients, Associates and applicants in order to carry out legitimate business purposes.
We usually keep this information for as long as it is legally required.
Clients – We will keep information such as but not exclusive to names, job titles, job roles and business contact details for general business purposes, communication purposes, report writing, personal risk assessments of client staff (which may include some medical information for the report only), accident investigation, professional membership cards (for assisting with accreditation) and training records (a signature might also be kept), etc.
Details may be shared with other client company employees/manager/directors etc, and Essential Safety staff, as required for legitimate business purposes
Associates – We will keep information required to satisfy the business requirement of assessing associates competences and suitability and for payment purposes.
Details may be shared with other Essential Safety staff, HMRC/Payrol services or client contacts, as required for legitimate business purposes
Applicants - We will keep information required for applicant selection and interview assessment.
Details may be shared with other Essential Safety staff, as required for legitimate business purposes
Should there be any change to the above details in the future you are asked to notify us promptly. This will ensure we maintain accurate personal details If it becomes our intention to use your information for any other reason, we shall advise you of those intentions prior to using the information for the additional purpose(s) as well as advising you of any other details within this statement which may be affected.
You have a number of rights with regards to how your data is protected.
By providing us with your information you will have the right to access and rectify your personal details. If you did wish to access your data, you shall have the right to view or receive a copy of the information in a commonly used format such as a pdf document or an e-mail. Any information which is processed by automated means and is purely required for the performance of a contract, may be transmitted to another data controller if you request it. You may also have the right to ask for the processing of your personal data to be restricted or even erased. Whether or not you exercise the right to erasure, the Company will erase your personal data in certain situations and particularly when the data is no longer required.
At any time. you may have the right to object to the processing of your personal data where processing is conducted for legitimate business reasons. If you exercise this right, then unless we have compelling reasons not to, we shall cease to process your data wherever data protection laws allow.
Why the personal data is legally required
The information we wish to gather about Clients, Associates, applicants etc is collected on the grounds of:
Part of a statutory requirement to keep records for HMRC.
A contractual requirement as part of a service.
Legitimate business purpose e.g. day to day running of the business and general well being of employees.
Sending personal data internationally
We currently have no reason to transfer and process information outside of the EEA.
If you have any queries or you wish to speak to us about how your information will be used, then please contact us and the Data Controller at firstname.lastname@example.org or alternatively Dean@essentialconsult.co.uk.
In the event that you should have a complaint about how your data has been processed by us, we would like to hear from you so that we may put it right. However, you will always have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
IT Privacy Statement November 2014
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. "Personally identifiable information" means information that can be used to identify you as an individual, such as, for example:
If you do provide personally identifiable information to us, either directly or through a reseller or other business partner, we will:
Other information we collect
We may collect other information that cannot be readily used to identify you, such as (for example) the domain name and IP address of your computer. We may use this information, individually or in the aggregate, for technical administration of our Web site(s); research and development; customer- and account administration; and to help us focus our marketing efforts more precisely.
Cookies are small text files that are downloaded to your computer or mobile device when you visit a website. Your browser sends these cookies back to the website every time you visit the site again so it can recognise you as a return visitor and improve your experience.
There is nothing especially secret about the information gathered by cookies, but you may be concerned that your web behaviour is being used to target you for special offers. For transparency we provide a list of our third party tracking cookies with information about how to opt out of them if you wish.
Google Analytics service offered by Google that generates detailed statistics about the visitors to a website. Their cookies are used to store details how long a visitor spends on a website and where they came from.
The Google Analytics Opt-out Browser Add-on is available for Internet Explorer, Google Chrome, Mozilla Firefox, Apple Safari and Opera.
Google Analytics Opt-out Browser Add-on
External data storage sites.
We may store your data on servers provided by third party hosting vendors with whom we have contracted.
Your privacy responsibilities
To help protect your privacy, be sure:
Questions or comments?
Thank you for visiting essentialconsult.co.uk!